No still photos, audio or video recording will be permitted by the audience at any point during the lottery due to privacy concerns. The results of the lottery will be available for individuals not in attendance to review following the lottery. The school may, at its discretion, record the proceedings for official use and archival purposes.
Interruption between Grade Lotteries:
In the event that the lottery proceedings are interrupted between grade lotteries due to a disturbance such as a natural disaster, the individual grade lotteries completed prior to the incident will be considered valid inasmuch as verifiable records of the results are able to be preserved.
Interruption of Grade Lottery in Process:
In the event that the lottery for an individual grade level is interrupted before the names have finished displaying to the screen and printouts have been acquired, either due to disturbance, or, due to technical failure such as a power outage or computer glitch, the results of the current grade lottery that were displayed prior to the incident occurring shall be considered invalid and the entire lottery for the grade shall be performed over again. All prior completed grade lotteries shall be considered valid inasmuch as records are preserved.
If a grade lottery finishes and all of the names appear on screen, but a complete set of results fails to be printed due to a printer malfunction, the results shall still be considered valid for the purposes of the grade lottery. All results are saved to the hard drive in database format and can be retrieved and printed later.
If it is discovered that a software error exists that impacts the integrity of the results, including, but not limited to, a name being omitted from the results that is clearly determined to have been listed on the inputs into the software, or, bogus data being generated, the results of all the grade lotteries shall be discarded and considered invalid. A manual lottery shall then be performed for all grades by drawing names on slips of paper from a container.
Preservation of Software:
Immediately following the lottery, the executable lottery software application shall be put into a digitally compressed folder along with a copy of the results and a copy of all of the input files. This compressed folder shall be put on a thumb drive for the school to maintain. A non-reversible cryptographically sound hash will be algorithmically taken of the compressed folder and provided to any audience members who are interested. This hash allows the compressed folder and files to be uniquely identified in the future if a dispute over the software, results, or inputs should arise and the contents of the files need to be examined. The hash ensures that no file substitutions or modifications can be made by any party at any time. The school shall bear the responsibility of maintaining a copy of the files and hash for the period of time deemed reasonable.
Discovery of Exclusion of Applicant before Lottery:
If an applicant is discovered to have been excluded from the lottery immediately prior to a grade lottery being run, a provisional inclusion will be granted to the claimant for the purposes of the grade lottery. The position the claimant receives will be contingent on verification of the issues resulting in the claimant being omitted from the list. If it is determined that the school, its staff, or contractors bear fault, the position the excluded claimant receives shall be considered valid. If the parent is determined to be at fault for having not submitted an application, or having made a significant error in the application that led to the exclusion of the application or the inclusion of the application in a lottery for the incorrect grade level, the contingent position will be revoked.
Discovery of Exclusion of Applicant after Lottery:
If an applicant is discovered to have been excluded from the lottery at any time after a grade lottery has been run but prior to the first day of school, and, if it is determined that the exclusion was the result of a mistake made by the school, its staff, or contractors, an impromptu pseudo-lottery shall be run. The school shall ask its third-party lottery contractor to furnish a single random number. The upper-bound shall be specified as the number of applicants that were run through the grade lottery at the time it was performed. The random number that is generated shall be assigned as the position for the missing applicant, placing the missing applicant in parallel with the original applicant drawn for that position during the grade lottery. If the number selected corresponds to a waitlist number that has already been offered a position, the missing applicant shall become first on the list for the next position that is made available. If the number selected has not been drawn at the time of the pseudo-lottery, but is eventually reached as the waitlist is traversed, a coin toss shall be performed to determine which of the two applicants having the same waitlist number shall be given first consideration for the position.
A true random number generator shall be used by default provided an active Internet connection is available. The true random number generation shall be performed using data generated by atmospheric noise and furnished by random.org. If an Internet connection is not available, or, if the Internet connection becomes unavailable during the course of the lottery proceedings, the software shall be switched to use an internal pseudo-random number generator. Results generated by either a true random number generator or pseudo-random number generator shall be considered valid for the purposes of the lottery.
Incorrect Assignment of Weights:
If it is determined that the parent or guardian made an error in the application process that resulted in an applicant being assigned a non-weighted or lesser-weighted position than deserved, no corrective action shall be taken. If it is determined that the parent or guardian made an error in the application process that resulted in an applicant receiving a higher-weighted position than deserved, or, if the school, its staff, or contractors incorrectly assigned the weight for an applicant, regardless of whether the error served to the applicants favor or disfavor, a correction shall be made. The school shall ask its third-party lottery contractor to furnish a single random number. The lower-bound and upper-bound shall be specified as the numeric positions representing the lower and upper bounds respectively for the weight class at the time the original grade lottery was performed. The random number that is generated shall be assigned as the new corrected position for the applicant with the old position replaced, putting the corrected applicant in parallel with the original applicant drawn for that same position during the grade lottery. If the number selected corresponds to a waitlist number that has already been offered a position, the missing applicant shall become first on the list for the next position that is made available. If the number selected has not been drawn at the time of the pseudo-lottery, but is eventually reached as the waitlist is traversed, a coin toss shall be performed to determine which of the two applicants having the same waitlist number shall be given first consideration for the position.
If it is discovered after a grade lottery has been performed that an application was included more than once in the lottery due to an error by the parent or guardian, the position drawn nearest to the bottom of the list shall be considered valid and all duplicate entries closest to the start of the list shall be discarded. If it is determined that the duplication was a result of an error by the school, its staff, or contractors, the position nearest to the start of the list shall be considered valid, and all remaining duplicates shall be discarded.